{"id":66209,"date":"2026-08-28T14:47:48","date_gmt":"2026-08-28T18:47:48","guid":{"rendered":"https:\/\/www.ufcw.org\/?page_id=66209"},"modified":"2026-08-28T14:47:49","modified_gmt":"2026-08-28T18:47:49","slug":"admin-support-specialist-strategic-retail","status":"publish","type":"page","link":"https:\/\/www.ufcw.org\/about\/careers\/admin-support-specialist-strategic-retail\/","title":{"rendered":"Admin Support Specialist, Strategic Retail"},"content":{"rendered":"<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Location:<\/strong>&nbsp;Washington DC, near Metro (on-site)<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Salary:<\/strong>\u00a0The salary range is $59,585 \u2013 $74,632.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"heading\">\n<h3 class=\"wp-block-heading\">Position Description<\/h3>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">The <strong>Administrative Support Specialist<\/strong> performs administrative support and general secretarial duties for the National Strategic Retail Department and the Retail Stores Division. The Administrative Support Specialist performs various duties related to the SAP Concur expense management system. The incumbent must be able to work with minimal supervision and to exercise independent judgment in the prioritization of their responsibilities and the work organization.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"heading\">\n<h3 class=\"wp-block-heading\">Duties and Responsibilities<\/h3>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><sup><strong>Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.<\/strong><\/sup><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Assumes administrative support for the Directors and provides general secretarial support to the department\/division professional staff including, but not limited to, typing, preparing and submitting expenses and itineraries for the Directors, opening and distributing mail, filing, faxing, preparing check requests, answering routine telephone calls, composing correspondence, reporting attendance, itineraries and LM-2 reports, assisting with inventory control, scheduling meetings and appointments, maintaining calendars, and arranging travel schedules.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Corresponds with hotels with regard to planning and preparation of meeting rooms, catering and supplies for the Department\/Division and program sponsored meetings.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Reconciles and processes payment of American Express (AMEX) check requests for the National Strategic Retail Department and Retail Stores Division. This includes tracking and compiling all receipts and approvals for payment.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Prepares weekly attendance and maintains files for requests for time off for National Strategic Retail Department and Retail Stores Division.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Handles incoming and outgoing mail for National Strategic Retail Department and Retail Stores Division.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Inputs expenses for the Directors of National Strategic Retail Department and Retail Stores Division.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Manages flow of time sensitive materials that must be approved by Directors of National Strategic Retail Department and Retail Stores Division.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Manages department-wide Outlook Calendars, including Department\/Division Calendars and Directors Calendars.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Manages Zoom and teleconference accounts for the Department and Division and schedules calls and meetings as needed.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Formats UFCW letters to be approved by the President\u2019s Office.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Prepares and sends recommendations for approval to the President\u2019s Office on behalf of Department and Division Directors.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Provides support to the Organizing Department, as needed, during absences and\/or emergencies to maintain efficient office operations.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Assists in preparing the background information for the Organizing Department in response to financial assistance requests, verifies data of recommendations for Special Project Union Representatives (SPUR) and other programs and produces documents for approval\/denial.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Administers aspects of the Concur Expense Management System (CEMS), including but not limited to providing technical assistance to users.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Assists in administering the Concur Help Desk\/Hotline by answering user questions and solving user issues related to the processing of expenses.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Processes expenses as an auditor in CEMS, reviewing\/approving or returning reports for corrections.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Must develop and maintain courteous and effective working relationships with employees at all levels of the organization as well as representatives of external organizations. Protects the UFCW International operations by maintaining confidentiality of any data or materials of a sensitive and\/or confidential nature.<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"heading\">\n<h2 class=\"wp-block-heading\">QUALIFICATIONS<\/h2>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and\/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><br><strong>Education and\/or Experience<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">Minimum 3-5 years of progressive secretarial experience, and ability to coordinate and manage several projects at once is required. Knowledge of the organization\u2019s structure, policies and procedures is preferred.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Computer\/Software Skills<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Keyboarding: 65 WPM. Ability to professionally compose correspondence, spell correctly, use proper grammar and punctuation. Must be able to transcribe and format documents.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Must have good working knowledge of Microsoft Office Suite (Word, PowerPoint, and Excel), Outlook, and SharePoint applications to create and properly finalize documents related to duties and responsibilities. Ability to learn new computer\/software technology.<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Communication Skills<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Communicates clearly and concisely, both orally and in writing.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Ability to effectively present information verbally and through written communications.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Ability to work closely with staff to accomplish organizational goals, resolve problems, and develop new systems and procedures as required.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Ability to comprehend rules, policies, and procedures, and the ability to communicate them to others in a professional and tactful manner.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Must be able to answer multiple telephone lines efficiently and courteously.<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Other Knowledge\/Skills\/Abilities Required<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Strong interpersonal skills.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Ability to perform a wide range of administrative and general support duties of a highly responsible and confidential nature.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Demonstrated ability to exercise a high degree of integrity and initiative.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Must show a pleasant demeanor and patience.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Must have excellent organizational skills, be able to prioritize work, and have demonstrated ability to work independently with little instruction or supervision.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to exercise good judgment.<br><\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Job Demands<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">Must be able to handle multiple priorities and work projects for completion in a timely manner. Ability to maintain privacy and protect operations by keeping personnel information and sensitive correspondence strictly confidential.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><br><strong>Working Conditions<\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">The work is performed in a normal office environment. The noise level in the work environment is usually moderate.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><br><strong>Physical Demands<\/strong><br><br>This position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, color vision, sitting for long periods, stooping, bending, lifting, and reaching.<br><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"heading\">\n<h2 class=\"wp-block-heading\"><strong>Compensation<\/strong><\/h2>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">Salary Range: $59,585 \u2013 $74,632.<br><strong><em>This is an exempt position under the Fair Labor Standards Act (FLSA).<\/em><\/strong><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\">The UFCW provides a very generous benefits package, including:<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Comprehensive health insurance coverage.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Life insurance provided with ability to purchase supplemental life insurance at favorable rates.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Retirement Savings Account.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>401(k) plan with employer matching.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Pension plan.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Dependent care reimbursement account program.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Health care reimbursement account program.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Transportation program benefits.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.<\/li>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>Prepaid Legal Plan (for DC\/MD\/VA only).<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><br>Reasonable accommodations will be provided pursuant to the Americans with Disabilities Act (ADA).<br><br><strong>To apply please submit your application through: <\/strong><a href=\"https:\/\/bit.ly\/45TKsp4\u00a0\">https:\/\/bit.ly\/45TKsp4\u00a0<\/a>\u00a0\u00a0<br><\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Duration:<\/strong>&nbsp;<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list\">\n<ul class=\"wp-block-list\"><div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"list-item\">\n<li>This is a full-time position; posting closes when position is filled.&nbsp;&nbsp;&nbsp;<strong>&nbsp;<\/strong><\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><strong>Vaccination Requirement:&nbsp;<\/strong>The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org.<\/p>\n<\/div>\n\n<div class=\"tw-max-w-217 tw-m-auto tw-px-6 rich-text contained-block\" data-module=\"paragraph\">\n<p class=\"wp-block-paragraph\"><br><\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Location:&nbsp;Washington DC, near Metro (on-site) Salary:\u00a0The salary range is $59,585 \u2013 $74,632. Position Description The Administrative Support Specialist performs administrative support and general secretarial duties for the National Strategic Retail Department and the Retail Stores Division. The Administrative Support Specialist performs various duties related to the SAP Concur expense management system. The incumbent must be [&hellip;]<\/p>\n","protected":false},"author":433,"featured_media":0,"parent":639,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-66209","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Admin Support Specialist, Strategic Retail - The United Food &amp; Commercial Workers International Union<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ufcw.org\/about\/careers\/admin-support-specialist-strategic-retail\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Admin Support Specialist, Strategic Retail - The United Food &amp; Commercial Workers International Union\" \/>\n<meta property=\"og:description\" content=\"Location:&nbsp;Washington DC, near Metro (on-site) Salary:\u00a0The salary range is $59,585 \u2013 $74,632. 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Position Description The Administrative Support Specialist performs administrative support and general secretarial duties for the National Strategic Retail Department and the Retail Stores Division. The Administrative Support Specialist performs various duties related to the SAP Concur expense management system. 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